Last updated 8th March, 2017
Thousands of people enjoy the wide range of indoor and outdoor events on offer in Derbyshire each year – from agricultural shows to village fetes and firework displays to music festivals.
All events, including those in aid of charity, must comply with recognised safety standards. An event organiser is responsible under the law for the safety of everyone at the event, including the public, employees and volunteers. The most relevant safety law is likely to be the Health and Safety at Work etc Act 1974 and its accompanying regulations.
If you are planning to organise an outdoor event the Derbyshire Events Safety Advisory Group (DESAG) would like to know about it.
You can submit basic details of your event to the DESAG by completing our event notification form. This information may be shared with the emergency services and local authority officers. The DESAG will contact you if further information is required.
Derbyshire Events Safety Advisory Group
The DESAG provides advice and guidance to organisers of large public events. The core members of the group are officers from all the emergency services – police, fire and rescue service and the East Midlands Ambulance Service and council services – emergency planning, highways, public transport, environmental health and licensing.
Most event organisers won’t be invited to attend a DESAG meeting. Your event notification will be assessed to measure the level of risk posed by holding the event. If this is thought to be at a level that requires the event being discussed at a DESAG meeting then you will be contacted.
We have several documents to help you organise a safe event – see the event guidance and document templates in the downloads section below.
Does your event involve camping?
Advice is available from the Derbyshire Fire & Rescue Service about the dangers of carbon monoxide. Carbon monoxide is potentially fatal and even low-levels of the poison can cause lasting damage to your health. You can’t see it, taste it or smell it but carbon monoxide can kill quickly without warning.
Lethal levels of CO can quickly build up in enclosed or poorly ventilated areas so when using disposable / portable barbecues:
- Never take a portable / disposable barbecue into an enclosed space, like a tent or caravan, for cooking or heating purposes. If cooking in an enclosed space use a gas light or stove instead.
- Don’t bring the barbecue inside the tent or caravan to cool down. It can still be active and give off carbon monoxide.
The following documents are available in either Word or Portable Document Format (PDF). You can download Adobe Acrobat PDF reader software free from the Adobe website
- Guide for event organisers
- Event management plan
- First Aid checklist and guidance document
- Fire Safety Advice for Events
- Celebrating with bonfires and fireworks
- Carbon Monoxide Aware Poster
- Fire Risk Assessment – Food Concessions
- Fire Risk Assessment – Traders and Market Stalls
- Child protection policy template